Meeting Room Planning and Table Selection Guide

Planning Effective Meeting Spaces

Meeting rooms are among the most valuable and contested spaces in any office. Effective planning ensures you have the right mix of room sizes, equipped with appropriate tables and technology, to support your organisation iss meeting culture.

Room Types and Sizes

Huddle Rooms (2-4 people): Small rooms for quick catch-ups, video calls, and focused discussions. These rooms are increasingly popular in hybrid offices. A round or square table seating 2-4 people is ideal, typically 800-1200mm in diameter.

Standard Meeting Rooms (6-8 people): The workhorse of most offices. Rectangular or oval tables of 1800-2400mm length seat 6-8 people comfortably with space for laptops and documents.

Large Meeting Rooms (10-16 people): For team meetings, workshops, and client presentations. Tables of 3000-4000mm length with video conferencing equipment.

Boardrooms (16+ people): For formal meetings, board sessions, and large presentations. Custom tables of 4000mm+ length, often with integrated power and data connections.

Table Shape Considerations

Rectangular: The most space-efficient shape, ideal for standard meeting rooms. Easy to position screens at one end.

Oval/Radial End: Softer appearance than rectangular, encourages more equal participation as there are no hard corners. Popular for boardrooms.

Round: Promotes equal participation as no one sits at the head. Ideal for huddle rooms and small meeting rooms. Less space-efficient than rectangular for larger groups.

Specifications and Features

Meeting tables should have durable, wipeable surfaces (MFC or laminate), cable management for power and data connections, adequate leg clearance for wheelchairs and movement, and a finish that complements the overall office design. Consider edge profiles, leg styles, and colour to create a cohesive look across all meeting spaces.